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Racial Justice Resources for Nonprofits and Social Enterprises

As a leader of a nonprofit or social enterprise, some form of justice is already at the heart of your work. You’re fighting for a cause because it’s worthy of your attention and your voice. It’s true, it’s right, it’s just.

So, if you aren’t already involved in the conversation regarding racial justice, now is the time to join in—no matter what issues you’re already working on. Racism is a virus, and each of us is susceptible.

You’ve, of course, seen overt and horrific examples played out on a national stage, but the real work—the hard work—begins in ourselves, our homes, and the places we work.

Implicit bias, microaggressions, off-hand comments, inappropriate jokes, favoritism, and more happen in small ways on a daily basis, sometimes without a second thought. It’s time to address our failings head-on and on-purpose, with the same amount of passion you already apply to your current work.

Even as a cause-focused organization, it’s possible that you may need some assistance in this area. We can all lose perspective when it comes to our own work, and even ourselves. You likely don’t consider yourself a racist, but have you considered becoming an anti-racist?

As an advocate for justice, inequality is your adversary. And it’s time to pick a fight.

Whether you are still trying to understand why “Black Lives Matter” or you are trying to figure out how your nonprofit or social impact company should respond at this critical time in history, here are some tools and resources to equip you on this journey.

I’ve also asked a few friends for their thoughts, because they are all incredibly smart, have a vital perspective, and are people you should know.

Racial Justice Resources for Nonprofits, Social Enterprises, and Small Businesses

Understanding the Issues of Racial Inequality and Systemic Racism

If this is a topic that you feel largely ill-equipped to tackle, take the first steps to listen and learn before you speak. Let’s start by getting on the same page.

Begin within

As the leader (or a leader) of your nonprofit or social impact company, the work begins with you. No matter what policies or changes you implement, trainings you conduct, or resources you make available to your team, the majority of the work has to be done in the heart’s of your people, starting with you. Set the example you’d want to follow.

  • This short and simple “Guide to Allyship” is a great place to start as you begin to think what these topics will mean to you personally and professionally.

  • There are a number of common phrases that have racist roots you should be aware of, so that you can remove them from your vocabulary. And here are five more, a couple of which caught me completely off guard.

  • If you work internationally, take a look at this article, which makes the case for addressing racism here at home.

  • The National Museum of African American History & Culture has created some tools to use for yourself and others when talking about race, including the exploration of bias.

  • Ladies, check out The White Shift, which exists to “connect and activate a community of white presenting women to do the personal work it takes to uproot racism and build power for Black and Brown communities.”

  • This creative “Justice in June” plan allows you to take bite-sized actions toward becoming an ally for the African American community, and can be utilized any month you’re ready to get started.

  • Here is an extensive resource list by Tasha K, sorted by categories and topics for both personal and professional use.

  • Get in the fight, but protect your mental health. This is hard internal work, but it takes a toll, even for the biggest of allies. Injustice needs you at your best.


Bradley Tomlinson

“Racism and racial injustice, at their core, are issues of dehumanization. Before engaging in racial justice, it's essential for those in the White community to expose the implicit bias and dehumanizing sentiment they may have in their hearts. Otherwise, we are just putting a Band-Aid on the problem.” 

- Bradley Tomlinson, Director of Content Strategy at Orchard


Improving Diversity and Inclusion in the Workplace

You and your team spend so many hours of your lives working, and everyone deserves to feel seen, heard, welcomed, and safe at your nonprofit or social enterprise.

resources for the executive team


Lauren Dawson

“The workplace has a unique influence on each of our lives, and has huge potential to help us grow as teams and individuals - just as much as it has the potential to limit behaviors and possibilities. In this moment, we're seeing a societal awakening to realities that have been all too common for far too long, so its imperative for leaders to reconsider what's normal and reset their expectations for themselves and their teams, to truly realize the power of diversity and a thriving economy.”

- Lauren Dawson, Senior Program Manager, Diversity, Inclusion and Belonging at LinkedIn


Hiring and Human Resources


Tonya Cornileus

“Human Resources plays an important role in creating people and culture strategies that support business success and the employee experience. In this time of racial unrest, HR is being called upon to create safe spaces where brave and inclusive conversations can occur. At ESPN, the diversity and inclusion team and employee resource groups have hosted numerous conversations that give employees the opportunity to share the pain of racial and social injustice in the United States and their hope for a better future. Our employees have also shared ways in which our company can be better in creating a more inclusive culture. These conversations are vital, and I am so proud that we have a culture where employees speak up and leaders listen and support. I hope HR practitioners across organizations are creating these safe spaces for their employees, listening, and committing to the change we all want to see.” 

- Dr. Tonya Harris Cornileus, Vice President, Development, Inclusion & Wellness, ESPN


Marketing and Communications


Angela Halan

“It is critically important to me that my customers and their children see themselves in my brand. Not simply on a physical level, but more importantly, on a level of relatable cultural discoveries. My desire is for Aboki Box to be a direct channel to grow cultural IQ, so that children learn about a group of people and develop stronger sensitivity to cultural diversity. It’s important to me that my brand, in some way, empowers our leaders of tomorrow to educate, celebrate, and recognize our diversity. This will make us stronger, as individuals and as global citizens, so that we can make a difference in the communities in which we live.”

- Angela Halan, founder of Aboki Box


Leading a Team

  • Host a watch party or book club to get everyone involved and participating. Esquire put together a list of 10 movies to start with, while TED has you covered with inspiring talks, and The Good Trade has a list of 21 recommended books. Better yet, why not let your team vote on their preference to keep engagement high?

  • If you are White, pass the mic to a BIPOC, elevating their voice on the team and showcasing their authority on a topic they already understand better than you do. Just be sure that 1) this isn’t the only time they get the mic, and 2) they have the emotional bandwidth to lead at this time.

  • Allow employees time to reflect or protest. And provide them with this guide on how to stay safe while protesting.

  • Instead of just “checking in” on your Black team members, take this time as an opportunity to do three things.


Kevin Jennings

“Leaders should first develop a process for collecting ideas and feedback that gives every team member a voice. Whether it be a survey or poll about new initiative, or an official structure for brainstorm meetings, build processes and systems that include everyone. Second, change your hiring process to expand the diversity of candidates. Require two or three online applicants for every candidate referred by an employee. Require each job opening be posted on jobs of HBCUs and other institutions or trade organizations with predominantly non-White constituents. This also should be done to attract candidates of various genders and ages (I.e generations).

Ultimately, you can’t benefit from other perspectives if you don’t have access to them and you don’t ask for them.”

- Kevin Jennings, CEO of KBJ2 Consulting


Trainings and Facilitated Discussions



Networking and Events



Work Culture


Kaleem Clarkson

“During the latest #BlackLivesMatter movement, we have seen a lot of organizations scramble to release statements and programs externally, without first listening to their employees, especially their employees of color, about how they feel about social injustice in 2020. Especially when your workforce is remote or distributed, a culture of inclusion becomes even more important so that all of your employees are engaged. Then, during times of adversity, engaged employees will make it so that your company is better prepared to respond to social issues with empathy and transparency.”

- Kaleem Clarkson, Co-founder of Blend Me and Remotely One


Give Your Time, Talent, and Treasure (and Get Your Team Involved!)


Enrique Alvarez

“As Derek Sivers very clearly mentions in his TED talk, How to Start a Movement, ‘Leadership is over-glorified. It is really the first followers that transform a lone nut into a leader.’ At Vector, we understand that the only way to be truly authentic and fully committed to our culture and values is to listen, learn, and accept daily feedback from everyone in our company. Be accountable, brutally honest, and expect the same from everyone else—no matter how senior or junior anyone is.

Change moves at the speed of trust. So, unless everyone is engaged and intimately involved in all big initiatives and/or decisions, the depth of our relationship as a team will not be where it needs to be to trust each other and make such a unique, results-based work culture.

We are all in this together, and the main reason everyone is okay in doubling down on our culture is because we openly share every aspect of our company, from salaries to personal challenges, from cash flow statements to profitability, from investments to setbacks. More importantly, trusting each other has allowed us to be OK making mistakes and this is probably one of the key reasons we will continue to grow and succeed in such a demanding industry like logistics.”

- Enrique Alvarez, Managing Director at Vector Global Logistics


Examples in Action

Need some inspiration for how your company can positively and thoughtfully respond to this issue?

  • Read how The Center for Health Progress made racial equity a priority for their all White staff and board.

  • Sephora is donating 15% of its shelf space to Black-owned businesses.

  • United Auto Workers organized “peaceful and orderly stand downs” on Juneteenth. While we can all agree an organization’s efforts need to go beyond a moment of silence, statement, or social media post, this is one way all employees can participate and helps them see the company’s priorities in action.

  • Ben & Jerry’s has a long history of putting their money where their mouth is, and they are a great example of how any type of brand can get involved in issues they care about.

  • National Geographic first acknowledged their coverage was racist, and then they did something about it.

  • There is a big push to make Juneteenth a national holiday, but Target made the decision on its own.

  • The Communications Network has put together multiple examples of responses from nonprofits and foundations (that anyone can learn from), and they’ve discussed why they’re effective and provided links for deeper learning.

  • Learn from these companies who took a stand, but didn’t immediately follow it up with action.

  • Buffer posted their guidelines for event planning, speaking, and sponsorships to both convey their internal policies as well as serve as an example to others.

  • The President and CEO of Living Cities explained the racial injustice he found in his own nonprofit, and steps they are taking to rectify it.



Consider Your Business Relationships

Who do you do business with? How do your partners model diversity, inclusion, and racial justice? Do you engage vendors and partners that are BIPOC-owned?


Soumaya Khalifa

”Our world has become a village with clients, future employees, and business partners across the globe. For organizations to be successful in providing solutions to their customers, they need to know what their diverse customers and clients' needs are, the market itself, and so much more. Similarly, to gain a competitive edge, these same organizations must compete for talent. However, getting talent in the door is not good enough. Organizations have to support a variety of cultures, which invites talent to be their best. Therefore, creating diverse partnerships provides organizations with many benefits, including tapping into their customer’s needs, getting the best talent, and making a name for themselves in the marketplace.”

- Soumaya Khalifa, Cross Cultural and Diversity and Inclusion Consultant and President of Khalifa Consulting


Racial EquITY Resources Specifically for Nonprofits

Because we focus specifically on nonprofits a lot around here, I wanted to make sure there was a special category for these beloved organizations.

Resources Specifically for Faith-Based Organizations

As a person of faith who works with a lot of Christian ministries, I wanted to include this special category for those seeking racial reconciliation through the lens of their spirituality.

Did I miss something that should be included? Let me know!


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Whether you are still trying to understand why “Black Lives Matter” or you are trying to figure out how your nonprofit or social impact company should respond at this critical time in history, here are some tools and resources to equip you on this j…

Kristi Porter, founder of Signify

I’m Kristi Porter, and I help cause-focused organizations understand and execute effective marketing campaigns so they can move from stressed to strategic. Your resources may be limited, but your potential isn’t. Whether you’re a nonprofit, social enterprise, or small business who wants to give back, I’ll show you how to have a bigger impact.


How to Make Time for Marketing

One of the common complaints I hear from clients is that they have trouble making time for marketing. And I totally get it.

Even as a marketer myself, there are weeks when it’s a struggle for me. We are all busy people, and especially when marketing isn’t a skill you already have, it can be hard to move from good intention to action.

No matter what kind of social impact organization you lead or serve at, I know there are a lot of demands on you. A lot of people need your time. A lot of tasks need your attention. A lot of fires need putting out.

But I’d encourage you to make time for marketing. Why? Well, first of all, you’re already doing it in some capacity. If you have any sort of process for communicating with the people who buy from you or donate to you (like social media, email, and events), you’re a marketer. So, you might as well strive for making it more effective.

Second, as you can see from the statement above, marketing is non-negotiable. Your nonprofit or social enterprise may be sitting pretty right now, but that may not always be the case. So, strengthening your marketing muscle is worth the investment. And, just like getting in shape, you only get stronger with time and practice.

Third, and building what we’ve already talked about, if making time for marketing isn’t a regular practice, you’ll never find extra time for it. Like most everything else, something you don’t deem as a current priority will never beat out “more important” tasks. Unless there’s a crisis. So, do yourself a favor and start easing into the habit now, before you’re forced to find the time in a state of panic.

I’ve got good news, though. There are any number of ways to fit marketing into your busy schedule. Today, I’ll tell you about four of my favorites. I’ll even give you a few tools to help maximize your time, as well as a suggested “bare bones” marketing strategy.

How to Make Time for Marketing

Fitting Marketing Into Your Busy Schedule

One simple Google search will probably give you numerous other tools and ideas for tackling marketing on a weekly or monthly basis, but these are my favorites. I don’t take credit for any of them, and I’ve tried all of them. I also recommend them all on a regular basis because I think each one has a lot of value.

1) Planning Your Week in 15 Minutes - Podcast episode + Workbook

I know it sounds too good to be true, but Steph Crowder has come up with a really great process for planning her weeks. Like a lot of us, she has a schedule that fluctuates constantly, so her system accounts for that. it was a technique she developed because she couldn’t find a planner that fit her needs.

Steph’s method is a variation of the popular “rocks, pebbles, sand” illustration. You look at the immovable “rocks” in your schedule like meetings and appointments, add in the “pebbles” which are important tasks that need to get done, and then finally fill up with “sand” which are less important tasks that should get done but take up time, yet remain flexible. Hint: the “pebbles” are where the magic happens. Click the link to hear her explain the process on her podcast. It’s worth a listen whether you decide this is the right route for you or not.

One of my good friends loves this system, and uses it regularly. The other great thing about it is that you only need a sheet of notebook paper. So, you can grab one of those beautiful $70 planners if you want, but it’s totally up to you!

2) Learn Time Blocking

There are a lot of ways to utilize time blocking, which is one of the reasons I like it. You can block minutes, hours, or even days. But the point of it is to set aside a chunk of time for a specific task—and nothing else.

For example, I typically practice “Marketing Mondays” and “Follow-Up Fridays.” On Mondays, I generally write blog posts, schedule social media, create additional content, and things like that. Fridays are for wrapping up anything I need to get done for Signify before the week ends. This leaves Tuesday through Thursday for meetings and client work.

Structuring my week this way ensures I’m working on my business, not just working in it. I can make progress on moving my own mission forward outside of the deliverables I need to create for clients.

For me, it’s just easiest to have these days set aside rather than rotating them each week. That’s why this method ended up working better for me than Steph’s process. It was one less decision to make, and helped me protect my time better.

You can read more about creating themes for your days and weeks in my guest post for Orange. (I love a good theme!)

However, one of my clients sets aside 10:00 a.m. to noon each day for her marketing and meetings. Another generally works from home, so he comes to the office for focused time to work on marketing and communications. His staff knows that when he’s in his office with the door closed, he needs quiet time to get these things done.

Another extremely popular take on this is the Pomodoro Technique. Not to be confused with the sauce, this method has you work in 25-minute chunks. It’s a very hyper-focused session that can be easily replicated throughout the day. (Short attention span? This may be your best bet.)

If this is a method you’d like to test, I also recommend reading my friend Carey Nieuwhof’s post on creating an energy management list. It’s a terrific reminder to keep in mind when you personally work best, and use that to your advantage.

And if you want to become a super time blocker, look no further than Michael Hyatt. He talks a little about his “ideal week” process in this post, among other places, but he’s one of those people who treats his week like a budget, accounting for every hour. Frankly, it was just too strict for me—but perhaps that’s also part of what accounts for the discrepancy in our incomes. ;)

3) Eat the Frog

Made popular by Brian Tracy, “eat the frog” refers to a quote by Mark Twain: “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.”

Tracy breaks it down here, but the gist is to do the thing you don’t want to do first thing so that it’s done and over with. Then you can move on with your day.

If you have a lot of resistance to marketing, this may be a good option for you. You can remove some of the anticipation and anxiety by sheer will.

Another option, of course, is to use this rule for your biggest and/or most important marketing tasks. Once you’ve knocked them out early on, you’ll feel a huge sense of accomplishment no matter what happens during the rest of the day.

4) Get an Accountability Partner

if you’ve been around me or this blog for a while, you already know that I’m a huge fan of having an accountability partner or group of people you stay accountable to, like a mastermind. These people have been so helpful for me, and I think everyone could benefit from this support system.

I talk extensively about accountability partners and masterminds here, but for the purposes of helping you with your marketing, the short answer is that someone else will ask you if you got it done. You might be much less likely to skip it or move it to the back burner if you know someone’s going to be checking up on you.

Which Method is Right?

Trick question! The right answer is the one that works for you. Chose one of these options and stick to it, or try them all on and see what fits best. I most often use #2 and #3 myself, but that doesn’t mean those are the best choice for you.

Tools for Managing Your Time

Here are a few tools that save me some extra time each week, allowing for important tasks like marketing:

  • Acuity Scheduling: How many of us spend too much time scheduling appointments? Answer: almost all of us. Acuity lets me send someone a link to schedule when it’s convenient for them, without all the back-and-forth. (Calendly is another option.)

  • RescueTime: If you are unsure where your time goes each week, this software will track it for you and send you a weekly report.

  • Canva: I love Canva because it allows me to quickly create graphics for my website, blog, and social media. Once you have a template in place, it takes little time to swap out text and photos.

  • Asana: I keep track of all my tasks, as well as assign tasks to my interns using Asana. It even allows you to set up reoccurring tasks, attach files, and make notes and comments.

  • Smarterqueue: Social media should, of course, be social. But with limited time on my hands, I use this incredible tool to schedule and recycle content on Facebook, Twitter, and LinkedIn. (I compared 13 different software options here.)


Bare Bones Marketing

Note that this is bare bones marketing, not ideal marketing. But if you just need to find a way to make marketing a part of your regular routine, then here are my suggestions for incorporating it into your week. I’ve tried to keep it as simple as possible, narrowing it to the most important tasks you can knock out in one to two hours per week.

Anything you can do on top of it is highly recommended, but this is a good place to start. These are in no particular order, except for #5, so you can move them around to fit your schedule or preferences.

And guess what? This outline also fits nicely with any of the techniques above!

  • Week 1: Email your tribe - Emailing people is much more effective than social media, so be sure to talk to your audience regularly.

  • Week 2: Meet with a VIP - This could include a large donor or customer that you’re wooing, a key stakeholder already involved in your mission, or a potential sponsor or partner. Don’t wait for these appointments; seek them out.

  • Week 3: Be social - Pop into Facebook groups, post on social media, email people who have fallen off the radar, attend an event, and look for other ways to interact with peers and protentials.

  • Week 4: Create content - If you only have an hour or two at your disposal, then writing a blog post may not be possible, unless it’s a short one. But other doable options in that time frame might include a Facebook Live, “mini blog” on Instagram or Facebook, or time set aside to work on a larger content piece or campaign. You could also include being interviewed for an article or on a podcast here. I’m including this item because it’ll give you new things to talk about and promote on a continual basis to your donors, customers, partners, and fans.

  • Week 5: Your choice - Obviously, not every month has five weeks. However, that doesn’t mean you shouldn’t capitalize on it when you get the chance! Use this week to go the extra mile on one of the above items. Alternatively, this could be an hour you set aside to regularly reflect on how your marketing has gone, and what should improve, continue or change. But I’m a big fan of reflecting more than once a year!



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There are any number of ways to fit marketing into your busy schedule. Today, I’ll tell you about a few of my favorites. I’ll even give you a few tools to help maximize your time, as well as a suggested “bare bones” marketing strategy.

Kristi Porter, founder of Signify

I’m Kristi Porter, and I help cause-focused organizations understand and execute effective marketing campaigns so they can move from stressed to strategic. Your resources may be limited, but your potential isn’t. Whether you’re a nonprofit, social enterprise, or small business who wants to give back, I’ll show you how to have a bigger impact.


My Gift to You: Freebies

I think 2018 has already cost you enough.

Between your business expenses and your personal ones, you’ve probably reached the end of the year fed up with whipping out your debit or credit card. You’re ready to give your swiping muscle the slip.

So, while I can’t do a lot about your personal expenses, I’d like to help supply your nonprofit or social enterprises with a few freebies that will help you get noticed and grow. Consider them my gift to you.

My Gift to You: Freebies For Your Nonprofit or Social Enterprise

As much as I’d love to believe you read every word of my website with wrapped attention, I know that’s not the case. Some things are more important to you than others, and some information is more urgent. So, even though you can find these links on other parts of my site, I’ll make it easy to find by listing below for your convenience. Simply choose what matters most to you right now.

I hope this helps you succeed in 2019!

E-COURSE

5 Things To Stop Doing This Week To Jumpstart Your Marketing and Communications

LISTS

Make Your Next Launch Your Best Yet Marketing Checklist

21 Simple Yet Powerful Marketing Ideas That Are Free or Cheap

100 Content Ideas for Your Emails, Blogs, and Social Media Posts

My Favorite Resources List (books, podcasts, events, links, etc.)

10 Common Website Mistakes (And How to Fix Them!)

TOOLS

Marketing Plan Template

Know Your Audience Guide

10 Tools to Make Your Small Business Look More Professional

Social Media Scheduler Tool Comparison (13 popular softwares!)

Independent Contractor Hiring Checklist

What You Need to Convince Potential Sponsors and Partners Presentation Cheat Sheet

FACEBOOK GROUP

Join the Signifiers Facebook Group!

FOR MORE TRADITIONAL SMALL BUSINESSES

35 Creative Ways to Give Back With Your Business

PSST: Don't forget that you only have a couple more days to enter the Communications Strategy Session holiday giveaway, valued at $500! Details here. Resolve to improve your marketing in 2019!



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Free gifts for nonprofits and social enterprises

Kristi Porter, founder of Signify

I'm Kristi Porter, and I started Signify to provide writing and consulting services to nonprofits and for-profit organizations with a social mission, primarily through copywriting, marketing, and business communications. I also teach solopreneurs and small businesses how to incorporate philanthropy and giving strategies. I believe that cause-focused organizations are the future of business. You're proof that companies can both make money and do good. And I'm here to help you get noticed and grow. When you succeed, we all win.


7 Simple Tools That Build a Strong Small Business Foundation

It's mid-January, and you may already be struggling to keep your New Year's resolutions. It's pretty common, and I feel the tug backwards too. Staying motivated just isn't easy when it's 20 degrees outside, am I right? But one of the best ways I've found for keeping myself focused and moving forward is to stay immersed in a subject, rather than it being a one-time lesson.

So, for the final weeks of January, I wanted to talk about "small business resolutions" that we should make and keep this year. These are things you may or may not have already thought about, but I believe they are key to a thriving nonprofit or social enterprise.

First up, I want to talk about seven simple tools that build a strong small business foundation. Think of this as putting your best, professional foot forward. You may consider the items below to be the next progression of your organization, or you may even just think of them as resetting to zero because they've been on your list for a long time, and you just haven't made the effort yet. Either way, they'll not only up your game, but they'll also improve people's perceptions of your organization, which, let's face it, is important whether we want it to be or not.

7 Simple Tools That Build a Strong Small Business Foundation

The Contract Shop

Many of us spend thousands of dollars ensuring that we have a beautiful, functional website, but after it's live, we do little to protect it and our business. Enter The Contract Shop. An ingenious way to make legal contracts easy and handy from my friend and mentor, Christina, you can stop by the shop and purchase a terms and conditions template for your website site in a jiffy.

When I launched my site, I knew that I needed to include all the legalese, but had no idea how to write it or what it needed to say. However, once I purchased this template, I had the terms, conditions, and privacy policy online in about 15 minutes! I've heard terrible stories about people's website design and content getting ripped off, and even saw it happen once to a client. This is an simple way to protect your uniqueness, and gives you legal standing, should you ever need it.

While there, you can also grab an independent contractor template, the conference speaker template, or nondisclosure template, if needed.

HelloSign

Along the same lines, I use HelloSign to send contracts via email. There's nothing worse that scanning Word doc pages back and forth, is there? And do you ever skimp and send just the signature page rather than the whole doc, meaning it could really be the last page to just about anything? This is where HelloSign comes in handy.

For those of us who may only need something like this now and again, you can even get three, free uses per month. Regardless, HelloSign makes it super quick to upload or create docs, mark them for signatures, and send. It keeps the entire document together, gives you status updates, and best of all, makes electronic signatures legal. And bonus, you look like a pro and someone to be taken seriously.

 

G Suite

If you're running a professional organization, I beg you to use a branded email. This means, avoiding "generic" emails like Gmail, Yahoo, or something similar. Those kinds of things can cut it when you're only speaking to friends and family, but if you really plan on increasing your reach, and especially taking sales or donations, this just doesn't look good. 

Would you rather give a large donation or make a large purchase to company@gmail.com or customerservice@company.com? With all the data breach issues we've had over the last couple of years, my money is only going to places that I can verify, and I don't think I'm alone in that mindset.

G Suite is a simple and reasonably-priced way to brand your emails. My email technically flows through Gmail, but my URL is in the address, making everything look way more legit. Plus, there are a lot of other benefits that come with G Suite, like Google Drive, which makes storing and sending large files less complicated.

 

Freshbooks

Need to send invoices? Freshbooks is way to go because it's incredibly simple to use. In fact, it's so easy to use that sometimes I double-check it, thinking I missed one of the steps. Nope! 

I used to create invoices in Word or Excel and they didn't look all that great, took some time to edit, and I didn't like the way they were organized. I don't have that problem anymore! 

And I haven't really started utilizing it yet, but Freshbooks also has a time-tracking feature that I want to take advantage of this year. You can even store receipts in Freshbooks as well. 

Note that this isn't a full accounting suite, but it does the job for me.

MailChimp

To be completely honest, I have a mixed relationship with MailChimp. I have used them for years at previous jobs, and currently use them for Signify's email marketing, but that likely won't always be the case. However, for the vast majority of my clients at nonprofits and social enterprises, MailChimp does a good job. If you have pretty simple email marketing needs, and just need to send regular e-blasts, you'll do just fine with them.

I bring this up, though, because I've recently seen a couple organizations that still use Constant Contact, which frankly, I'm surprised is still in business. Their templates and blasts look years behind those sent by MailChimp and it's competitors. And, again, whether you like or not, looks matter. The content and design both speak to where your company ranks in people's minds, even without them realizing it.

Like I said, if you have pretty straight-forward email marketing needs, MailChimp can do the job. And another one of the reasons so many people use them is the affordable pricing. It's even free if you have under 2,000 subscribers, so there's little excuse. Of course, at this point, I'll remind you that you have to actually send emails to your database. But we'll leave that bigger rant till later in this series . . . 

 

Canva

Gone are the days when social media was new and we could just post some simple text online and call it a day. Photo, and especially video, are trends that aren't going anywhere. You need to get people to see what you're doing online, and graphics are one way to say, "Hey! Look at me!" And Canva can help.

Canva is another one of those genius ideas that I wouldn't have a clue how to build, but wish was my idea. It gives anyone the ability to create professional-looking graphics. And they're perfectly sized to wherever you need to post them! It's a free tool that you need to get on board with, if you haven't already. For those of us who don't have a designer on staff, or can't afford to pay someone for our regular, graphic needs, Canva is a lifesaver. 

 

Moo

Part of your business strategy likely includes networking events. And whether you're attending a three-day conference or a two-hour seminar, you need to show up with business cards—unless you don't want to talk to anyone, tell anyone about your organization, or have anyone follow-up with you about how they can support you. Umm, those criteria probably do not fit, correct? (Hope not!)

I attend a lot of conferences and events, and am always surprised when people say they'd like to get my info, or give me theirs, but they don't have business cards. Sure, we need them less and less in today's world, but guess what—we still need them sometimes! 

Moo is where I got my business cards, and I love them. They look (and feel) great, and because I originally needed them for a last-minute work trip, I also received them in just a couple of days. You don't have to order many, but I would suggest always having a few on hand.

And depending on your needs, you'll also find letterhead, greeting cards, stickers, and more on their site. I'm actually thinking of ordering some greeting cards with Signify's logo on them to use as thank you cards. 

 

As you can see, building a strong small business foundation includes a lot of different things. Sometimes you have to think in terms of legal compliance, and sometimes you just need to get with the times. Either way, I hope these seven simple tools help you.

What would you add?

 

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Here are seven simple tools that build a strong small business foundation. Think of this as putting your best, professional foot forward. You may consider them to be the next progression of your nonprofit or social enterprise, or you may just think …

Kristi Porter, founder of Signify

I'm Kristi Porter, and I started Signify to provide writing, consulting and strategy services to nonprofits and for-profit organizations with a social mission, primarily through copywriting, marketing, and business communications. I believe that cause-focused organizations like yours are the future of business. You're proof that companies can both make money and do good. And I'm here to help you get noticed and grow. When you succeed, we all win.